Some examples include: Permitting a student or employee to take a particular day or time period off for a religious holiday; Permitting flexible scheduling; and Providing a student or employee with a time and place to pray. The Department of the Air Force is processing a number of Religious Accommodation Requests for the COVID-19 vaccine. This site contains User-Generated Content, meaning any and all information and content that a user submits to the Site. [Company name] (the Company) has engaged in good faith written and/or oral communications Dear Sir, With utmost respect and honor, it is stated that I work at your renowned company under customer representative designation. It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). Here in Canada the Justice Centre for Constitutional Freedoms (JCCF) offers this advice: The religious objections held by individuals to specific vaccines will vary significantly. "Each of the manufactures of the Covid vaccines currently available developed and confirmed their vaccines using fetal cell lines, which originated from aborted fetuses. In Exodus 20, the Bible commands us to remember the Sabbath day to keep it holy, and to refrain from work on that day. If employees have submitted a request for reasonable or religious accommodation due to the inability to comply with mandatory testing, they may request permission to remain off work, using their own leave credits or . Employee Flu Vaccine ExceptionRequests:Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of Johns Hopkins Medicine Compliance Deadlines and OIE will do its best to respond in a timely manner. M`f"_qy7iSvvhBnq>!I+b"j0GL1Hy=3qIRrK{ 7\p% $K'@? < e/q[4T5iC`t`]fX`W_da(dk5 GadSh7(C/?. A .gov website belongs to an official government organization in the United States. The law requires that educational institutions must develop policies to accommodate student absences to allow students to take holidays for reasons of faith or conscience or for organized . The religious accommodation request, if filed with an employment agency, may be submitted to the agency to whom the employee currently has a personnel management relationship. For instance, you may ask for a shift swap, provide a substitute, or ask them to waive the requirement in full. Please bear in mind that I do not request to have the Sabbath off in order to have an extra day at home to catch up on odd jobs or to engage in recreation or amusements. I am writing to request religious accommodation for my observance of Sabbath. OIE may need to discuss the nature of the religious belief(s, practice(s), and accommodation(s) with a student or employee's spiritual leader (if applicable) or religious or philosophy scholars to address the request for an exception. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [STUDENT] Dear [School Administration]: [School] has issued a directive requiring me, a student enrolled in [school] [or, if the student is a minor, my child [name of student], a student enrolled in [school],] to get vaccinated with a COVID-19 vaccine. Under the Equal Employment regulations, I am entitled to accommodations provided that they do not cause undue hardship to the company. Particular considerations for different accommodation types include: A request for a religious accommodation for housing must be made before housing is requested. Hardship Letter Religious Accommodation Discrimination Example {Your Name} {Your Address} {Your Phone #} {Your Loan #} {Date} To Whom It May Concern: I would like to make a request for reasonable accommodation due to religious belief. (1) Observances of Worship and Holy Days. I would like to request an exception based on my religious beliefs and practices. Leading up to the holiday, Hopkins Dining will refine their planning and will distribute full details to students prior to the beginning of Ramadan. But for employees who need more ideas, the following examples offer additional guidance about how to communicate the need for an accommodation for various types of medical conditions. The letter should make it clear that you are requesting reasonable accommodation in view of your religious beliefs. Although Title VII of the Civil Rights Act of 1964 and the Equal Employment Opportunity Commission (EEOC) do not require clergy letters to be submitted in order to obtain a religious accommodation to receiving . Staff with a medical, mental health, or developmental disability shall immediately contact their . If a religious accommodation infringes on co-workers' ability to perform their tasks or creates a hostile work environment the accommodation will likely qualify as an undue hardship and therefore not a reasonable accommodation. It has become more difficult to breathe while in the office, even in my own personal office. An employee may Please give this request consideration at your earliest convenience. Governor Jay Inslee is requiring thousands of employees to get . x][s} d =@_(3"I7ZqOnmY.=s@C`0NT6_w5_/O?a(Km~]Wy]]? Please note that accommodation requests received past the deadline will not be considered until afterhousing assignments are determined. These may prove helpful to consult. However, writing such an initial request can feel intimidating and employees can get nervous about what to include in the letter and how to word it. {Your Loan #}. Employees, as well as job applicants, may request a religious or reasonable accommodation from an employer requirement that conflicts with their sincerely held religious beliefs, practices or observances. Sample Hardship Letter Financial Hardship Letters Writing A Hardship Letter Religious Accommodation Discrimination. This is a matter of considerable importance and urgency to me. Model Letter: Requesting Religious Accommodation in the Face of COVID-19 Vaccine Workplace Mandate For good or bad, COVID-19 has changed the way we navigate the world and the way in which "we the people" exercise our rights. 2. Edit your religious accommodation approval letter online Type text, add images, blackout confidential details, add comments, highlights and more. If the employer discovers the employee lied, then the employer has an additional factor to consider. Religious accommodation requests require a written statement, via the CDCR Form 2273, Request for Religious Accommodation, indicating the individual's sincerely-held religious belief that precludes them from receiving any COVID-19 vaccine. What should I do if an applicant or employee asks for breaks, leave or other changes to a work situation because of his medical condition or his religious beliefs? Please purchase a SHRM membership before saving bookmarks. Official websites use .gov the type of workplace and the nature of the employee's duties, including whether the employee requesting a religious accommodation to a COVID-19 vaccination requirement works outdoors or indoors . A commander may require immediate compliance of an approved accommodation only under exigent circumstances and in furtherance of a compelling government interest due to operational necessity,. Employer's address. The hiring manager had assured her that [] Questions #1-7: Basic Information Questions 1 - 7 require . If accommodation is easy, do it," said Kelly Dobbs Bunting, an attorney with Greenberg Traurig in Philadelphia, speaking at the SHRM Employment Law & Compliance Conference 2022on March 30 in Washington, D.C. Johns Hopkins UniversityWyman Park Building, Suite 5153400 North Charles StreetBaltimore, Maryland 21218, If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys. Individuals covered by the federal vaccination mandate currently impacting nine Penn State campuses who believe that their sincerely held religious beliefs, practices or observances prevent them from receiving a COVID-19 vaccine, may complete an online accommodation request form on or before Nov. 5. employee-religious-exemption-november-2021 Download Vaccine Religious Exemption The Jedi religion is listed by the military as one of more than 200 religions it recognizes. It's been wonderful working here, everyone is very supporting and company really acknowledges employees work. Request for Religious Accommodation . 2000(e) requires employers to provide reasonable accommodation for employees religious observances. Sabbath Accommodation Request - Employee Letter, Seventh-day Adventist Publications on Church - State Subjects. Below I have included some possible ideas that could help at my workstation. 1-844-234-5122 (ASL Video Phone), Call 1-800-669-4000 Whatever adjustments need to be made, you can count on me to do everything I can to cooperate fully. Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. Scheduling accommodations may involve: 1. 1-844-234-5122 (ASL Video Phone) General Information Catalog IT Policies, Standards, and Guidelines Workplace distractions interfere with my concentration and focus so I would like to try noise cancelling headphones to minimize sound distractions. I welcome the opportunity to discuss this matter further at your convenience. "Try your hardest to accommodate. $("span.current-site").html("SHRM MENA "); Employees may also request workplace adjustments based on other COVID-19 circumstances not related to being in the increased risk category. It has been brought to the attention of The Vault Project that many employers are requesting a signed letter from a pastor on their religious exemption request forms for COVID vaccines. This is false. A request for a religious accommodation for housing must document: a description of the accommodation you are requesting; description of the accommodation you are requesting; A written letter to the chief official of the school, President Sylvia Burwell, that states the immunization would violate their religious belief as required by DC Code Section 38-506. var currentUrl = window.location.href.toLowerCase(); Ashanti McShan, a 17-year old high-school student, was excited about her first day of work at Burger King. However, the rules do stipulate that you must make requests for certain accommodations based on your religious beliefs. Once an Airman or Guardian requests a vaccination exemption for religious reasons in writing to their commander, a chaplain is . An employer violated federal law when it refused to grant an employee an exemption from its mandatory flu shot policy without a note from a clergy leader, the federal government has alleged in a . Date of Letter For incoming students, a request must be made at the earliest possible opportunity after admission. Find the latest news and members-only resources that can help employers navigate in an uncertain economy. Accordingly, employers should treat religious exemption requests with care and consistency, as a matter of law and respect for your employees.Requesting a religious exemption is not a free pass, though. Depending on the circumstances, some examples of workplace accommodations may include: providing a woven cloth mask or personal protective equipment (PPE); physical distancing or modifying the work environment; modifying work schedules; A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. Your session has expired. Be courteous and professional and show that you are willing to meet your employer halfway. Embed Request Forms in Your Site. The VMS will be accessible via the myJH portal when it goes live on July 1. There are many types of accommodations. [2]It is important for student affairs representatives, faculty, human resources, and supervisors to recognize a request and to refer the student or employee to OIE to initiate the interactive process. 4. At JAN, I often discuss options with employees about what might be useful to include and how to clearly explain what accommodation is needed. religious accommodation is met with resentment and jealousy by co-workers it is still a viable solution. $(document).ready(function () { Don't be afraid to gently question the sincerity of the religion. If an employer has tried everything else, unpaid leave is acceptable. Members can get help with HR questions via phone, chat or email. You cannot, in other words, expect an employer or any other form of organization to guess what your religious beliefs are, and to put the appropriate measures in place. Employers are supposed to start out with the assumption that the employee's religious belief is sincere. Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. Inconsistent behavior with the professed belief. While Title VII of the Civil Rights Act of 1964 doesn't go as far as encompassing sports as a religion, the EEOC does define religions as including religious beliefs that are new or uncommon, not part of a formal church or sect, only subscribed to by a small number of people, or illogical or unreasonable to others. I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. (Note: This is a sample letter giving you a few theological reasons to help you with Biblical reasons to back up your claim for an exemption. 01. stream if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { Title VII prohibits employment discrimination based on religion. The Interactive Process is the way in which employees, supervisors, and their departments arrive at a reasonable accommodation. a description of the accommodation you are requesting; the reason you need an accommodation; and. Save my name, email, and website in this browser for the next time I comment. Canadian law grants protection to an individuals personal religious beliefs which are sincerely held, regardless of whether those beliefs are adhered to by others or even by the faith community to which the individual belongs. Once a religious objection to taking a vaccine is established, an employer has a duty to accommodate that religious belief up to the point of undue hardship. Examples of possible . No attorney-client relationship is created by using the templates. However, I cannot receive a COVID-19 vaccine because to do so would violate my sincerely held religious beliefs. PO Box 81489 Middlesex, NJ 08 Fax Number: Your accommodation request will be reviewed by your . Religious beliefs are one freedom protected in the workplace by Title VII of the US Civil Rights Act of 1964. Send religious accommodation letter sample via email, link, or fax. *If you are a graduate student and the portal does not work for you, please contact Dining to be manually added. Request for Accommodation of Religious Practice SAMPLE 1. whether the employee requesting a religious accommodation to a Covid-19 vaccination requirement works outdoors or indoors; whether the employee works in a solitary or group work setting, or has . Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Religious accommodations can take many forms. An applicant or employee may need a reasonable accommodation (a change to the way things are normally done at work) so he can practice or observe his religion. Given the current labor shortage, the employer might not want to lose the employee or have the worker complain about the company on social media, she added. That being said, you should write your exemption letter in your own words according . I would also be open to any other suggestions that you might have. If you think you may have a medical emergency, call your doctor, go to the emergency department, or call 911 immediately. Unlike with disability accommodations, cost often may be a winning undue hardship argument for employers when religious accommodations are requested. This catalog is the document of authority for all students and includes undergraduate, graduate, law, and medical students. 5. This template letter is not intended to give legal advice, but rather general legal information and serve as a general resource. Ramadan Meal Options:Hopkins Dining is happy to add additional services and holiday specific menu items for students during Ramadan. I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. Implementing the Religious Accommodation Make sure, as well, that the letter does not contain any grammatical or spelling errors. This sample letter can be used to ask your employer or prospective workplace for reasonable accommodations you need in the hiring process or for your job. The Office of the University Chaplain has communicated to the faculty via the Provosts office a list of major religious holy days. There are also Kosher retail items available for purchase at theCharles Street Market (Char Mar). I am enrolled in your course [course number]. $('.container-footer').first().hide(); Employers can request additional information when religious accommodations are requested, Bunting noted. CBP Applicant: An applicant requesting religious accommodation for any stage of the application process must submit a request for religious accommodation to the Indianapolis or Minneapolis Hiring Center, as applicable. CO/OICs will accommodate . As a starting point, JAN offers general guidance about writing an accommodation request letter, which lays out possible elements to include in the body of the letter. As such, I am unable to {work on Sunday mornings, shave my beard, etc.}. He has requested a schedule that would accommodate his religious observance of . Dear Boss, First, I request a religious exemption. Housing operated by religious organizations and private clubs may limit occupancy to members as. Student Vaccine ExceptionRequests:Whenever possible, students should submit vaccine exceptionrequests to OIE at least 30 days in advance of Pre-Entrance Health Requirement Deadlines and OIE will do its best to respond in a timely manner. An employer that requires vaccinations against COVID-19 must grant sincere religious accommodation requests, so long as they. Hence, your letter should also explain how your request will only pose a minor burden. Below is a guide with suggestions and sample answers to help you complete your COVID vaccine religious exemption request using the Department of Defense 'DD 3177 Religious Exemption Form' along with notes to help you avoid the obvious "pitfalls" weaved into this document to undermine your ability to obtain a religious exemption. I would be a violation of my deeply held sincere religious conviction to work on Sabbath--the 24 hour period from sunset Friday to sunset Saturday. }, I believe that such a request would not be unsafe, inconvenient, or costly. State that your request is not costly, inconvenient, or unsafe in any way, and should therefore be granted. To request permission for specific items, click on the reuse permissions button on the page where you find the item. %PDF-1.3 This observance coincides with [name of assignment] that is listed on the syllabus. }); if($('.container-footer').length > 1){ If the student does not belong to a religious community that could provide this letter,the student should indicate this in their letter and request a letter from the University Chaplain after due consultation with the University Chaplain. To help our brethren who may need support in writing a letter to establish a religious objection, we have created aReligious Accommodation Requesttemplate that can be used and modified to suit individual circumstances. I have pain in my lower back. It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). Consider the request. Manager Responsibilities - Reasonable Accommodation Tips, 131 M Street, NE 3. A religious accommodation is any adjustment to the work environment that will allow an employee or applicant to practice his or her religion. If there are any other ideas or options that you could provide it would be greatly appreciated. If employers get an accommodation request from a believer in a religion that is so obscure there's no faith leader, Bunting recommended asking the employee to e-mail HR a paragraph describing why . Erin Mulvaney. I often suggest employees consider making a written request so they can decide what to say and how to say it without the stress of a face-to-face meeting with their employer. Moreover, I am informed that the Federal Courts have held a reasonable accommodation is one that eliminates the conflict between the job duties and a workers religion. Employee requests for religious accommodation at work are not always handled appropriately; take, for instance, Ashanti McShan's case. Financial Hardship Examples, Samples and Articles, Writing A Hardship Letter Religious Accommodation Discrimination, Writing A Hardship Letter Property Repairs. I would like to work with you to explore how I can meet the requirements of your course while still honoring my religious practice. For example, an applicant may ask to reschedule an interview that is on a religious holiday or an employee may request an exception to a "no hats" rule to wear a religious head covering, such as a yarmulke or hijab. Hence, you will need to write a hardship letter religious accommodation discrimination. If it would be easier, I would be happy to talk with you about this further in person or by phone. It is your responsibility to make sure your employer has received the letter, and it is your responsibility to follow it up to make sure that your requested changes have been made. You should consult an attorney for legal advice specific to your . Your manager may not be familiar with your church, and the law doesn't require employers to have an encyclopedic knowledge of every religion. If students are sabbath-observant, they must make this fact known to their professors for any course in which Saturday work is required. Secure .gov websites use HTTPS Please contact dining@jhu.edu or consult the Hopkins dining webpage if you have additional questions. nd OIE will do its best to respond in a timely manner. Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. a permanent position. For example. An employer must try to arrange to allow the employee to meet these religious obligations. All content available on or through samplehardshipletter.org is for general information purposes only. For instance, if you are unable to work on a Sunday, offer to work on a different unpopular shift instead, so that your colleagues are not disproportionately disadvantaged by your request either. 6. An official website of the United States government. how the accommodation will help resolve the conflict between your religious beliefs or practices and a university policy, procedure, or other requirement. Please let me know your decision at your earliest convenience. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. Reasonable religious accommodation requests will be made on a casebycase basis taking into account factors including but not limited to: nature of the accommodation requested; duration of the request; timeliness of the request; alternative accommodations; financial impact; academic impact; and other related factors. Employer's name Train managers to recognize religious exemption requests and to refer them to HR. Fundamental requirements of the applicable academic program and/or related technical standards; Essential functions of an individual's job; Duties of others in the department or job group; Availability of alternative accommodations; Any undue hardship resulting from the requested accommodation; and. However, unless the disability or the need for accommodation is obvious, it is the . I observe the seventh-day of the week (Saturday) as the Sabbath as taught by my church in harmony with the Old and New Testament teachings of the Bible. Subject: Religious Accommodation for [Course Number]. Recognizing a Religious Accommodation RequestThe Office of Institutional Equity ("OIE") receives and reviews all religious accommodation requests, including but not limited to vaccine exceptionrequests. The Justice Centre does not have a standard template to address such individual beliefs. Attach a copy of the policy, highlighting the issue at hand. I am informed that Title VII of the Civil Rights Act of 1964, 42 U.S.C. Rising sophomores (Class of 2025): Thursday, March 3, 2022, Incoming students (Class of 2026 and transfer sophomores): TBD. I am willing to come to work earlier on Fridays, come to work on Sunday, or to cooperate in whatever arrangements may need to be made so I can retain my Sabbath observance according to my convictions. You have successfully saved this page as a bookmark. RA ensures equal opportunity in the job application, examination, and hiring processes that will enable a qualified applicant or employee with a disability to participate in those processes, and perform the essential functions of the job. She had just been hired as a cashier at the fast-food restaurant. I look forward to hearing from you soon regarding this request. For instance, state that there is a company policy in place that requires you to do certain things that are not acceptable within your religion. I would like to suggest the following accommodations to address this issue: Please let me know if you need additional information or would like to discuss additional ideas. So you can pray. $("span.current-site").html("SHRM China "); Expand your toolbox with the tools and techniques needed to fix your organizations unique needs. if there are additional services at other times, or services offered on campus versus at a home congregation). Second, the religious belief must be "sincerely held" to be entitled to accommodation. Companies, however, have a leg up on public-sector employers when it comes to dealing with religious challenges to vaccine mandates. For instance, your company may have a certain dress code that you cannot adhere to, expect you to work on what is classed as a day of rest in your religion, and so on. Please note:To receive a religious accommodation, the religious observance must be one required by one's religious tradition. Monitoring the Religious AccommodationBecause changes occur, student affairs representatives and employers may need to periodically check on the ongoing effectiveness of religious accommodations. Must an . Upon approval of a request for a religious exemption to immunization, the student may be asked to sign a release acknowledging that in the event of an outbreak, the student may face particular restrictions regarding classes, housing, or other activities. Although a manager may consider it reasonable to permit me to have, say, every other Saturday off work, this would not actually accommodate my belief, since I cannot work on any Sabbath. If an accommodation would violate a collective bargaining agreement, it would result in an undue hardship. Students are required to check their course syllabi at the beginning of the semester, make any conflicts with religious/cultural observances known to their professors, and discuss arrangements for missed classes or assignments. In most cases, students should seek to make arrangements with the appropriate University office first, contacting professors, residential life, or dining services. Sign it in a few clicks The EEOC published a sample form that employers can use for religious accommodation requests from workers, which have risen as Covid-19 vaccine mandates proliferate in the workplace. The employer shouldn't assume there is an undue hardship or automatically reject the requested accommodation but engage in a conversation with the employee about accommodation, Bunting said. 3 0 obj (3) A request for the accommodation of religious practices may be granted in whole or in part. If an employee is resisting an employer-required COVID-19 vaccine because it was derived from fetal cell lines, the employer might ask whether the employee has received a flu vaccine or has ever taken a medication that was similarly createdand there are many, including aspirin.
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