dla records management program directives

to ensure we can give needed information to decision makers whenever and wherever it is needed. POLICY, DIRECTIVES, GUIDANCE, AND MANUALS. Email: SMB_HQMC_REPORTS@USMC.MIL, Directives Program Manager Director: Helena Gilbert, (703) 601-0526, Helena.Gilbert@navy.mil Deputy Director: Maurice King (703) 601-1102, Maurice.King@navy.mil US Navy and DON Secretariat Records Officer:Maurice King. maintenance and evaluation of the DLA Records Management program in what should you remove from a document prior to filing? endstream endobj 332 0 obj <>/Metadata 35 0 R/Pages 329 0 R/StructTreeRoot 47 0 R/Type/Catalog/ViewerPreferences<>>> endobj 333 0 obj <>/MediaBox[0 0 612 792]/Parent 329 0 R/Resources<>/Font<>/ProcSet[/PDF/Text/ImageC]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 334 0 obj <>stream All Marine Corps prescribed forms are available online at Naval Forms Online. Keep official records separate from non-record materials. What program generates the file disposition control labels? Record management and retention allow companies to make sure their staff has complete access to accurate information in a timely and cost-effective manner. The USDA Directives system is the online repository of all USDA Departmental Regulations, Notices, Manuals, Guidebooks, and Secretary's Memoranda. Defense Logistics Agency 74 Washington Ave N Battle Creek, MI 49037 cecilia.wiker@dla.mil 269-832-7100 Updated: 02/10/2023: Angeleque McDowney . By transferring physical records to the inactive files area or to the staging area, term we use for separating active records from inactive records. Temporary storage of records pending destruction or transfer to a Federal records center, In Message Format to keep all attachments intact and to store file in their native form. Make someone responsible for the official file and put that responsibility in his or her performance standards. %PDF-1.5 % What is the length of time the Air Force keeps a record? Multi task-oriented manager executed training, operational logistics, and project management roles. Supporting the Most Exciting and Meaningful Missions in the World. A separate SF 135 is prepared for each series of temporary records in a shipment and for permanent records. The recent publications webpage lists the newest DoD Issuances and Forms. Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files area? %%EOF What is disposition based when dealing with Air Force records? a. Manual. Identifying the list of corporate or mission critical records is the most important and the most difficult step in the process. What is the first part of the plan when developing a vital records plan? A records inventory cannot succeed without ________ and the cooperation of individual program units. The series concept is a flexible one, and programs should be careful to create series by organizing their documents in ways that facilitate management of the records throughout their life cycle. The records are a menace to health, life, or property. The BRM ensures offices of record receive a SAV how often? hb```N/ ea `10@],M! The resource documents listed in the section below do not create or modify existing Departmental Directives. Maintained records management; equipment accountability; and ordering and receiving office. A business office with files askew, stacked on top of file cabinets and in boxes everywhere, creates a poor working environment. compute the coefficient of multiple determination,billions)topredictnumberoffulltimejobsadded(storedinBestCompanies).Usingtheresultsfromthatproblem,computethecoefficientofmultipledetermination,r^2$, and interpret its meaning. Records management objectives usually fall into one of three categories: Records management programs must manage organizational information so that it is timely, accurate, complete, cost-effective, accessible and useable. In the earlier problem, you used full-time voluntary turnover (%) and total worldwide revenue (billions)topredictnumberoffulltimejobsadded(storedinBestCompanies).Usingtheresultsfromthatproblem,computethecoefficientofmultipledetermination,billions) to predict number of full-time jobs added (stored in Best Companies). or https:// means youve safely connected to the .gov website. Exhibit 10.1 . A Records Disposition Schedule (schedule) constitutes the DOI's official policy for records and information retention and disposal. This includes all required training and guidance on programs affecting disposition practices. When can records with a retention period of more than two years be retired to the proper federal records center any time after the cutoff? What items do you remove from a document prior to filing? A good records management program provides an organization with the capability to assimilate new technologies and take advantage of their many benefits. Break your files at the end of each year and start new files. accordance with DoD Directive 5105.64, "Defense Contract Management Agency (DCMA)," . top management support. Reference and personal convenience are valid reasons too. What contributed to the need for an ERM solution? Office of Personnel Management (OPM) Forms including standard, optional, OPM, Retirement & Insurance, Investigations and Group Life Insurance forms. What is "dispositon", when dealing with Air Force records? Whose rights must be protected through the proper implementation of the records management programs? Create and manage the records necessary to document their official activities. Promptly and systematically disposing of records of temporary value. Which internal control procedure would be most cost-effective in dealing with the following expenditure cycle threats? Ensures that the important records are organized and maintained in such a way as to be easily retrieved and identifiable as evidence of the programs activities (especially in the event of an audit, a FOIA request or a discovery for a lawsuit). Records Management Directive 0550.1 [undated], An official website of the U.S. Department of Homeland Security. For assistance, please email DMPO at:SMB_HQMC_DIRECTIVES@USMC.MIL. {TU1x:,*"U3}m[FMu/r 9RR>-HI))H1xk}GQ98lP WJNO[wqg;W|7I>3O}Vj?+~3cQ}h5U`gJ[ w Records Management System has several benefits such as improving efficiency, better traceability, and ensuring regulatory compliance. Ensures compliance, Preserves the history of DLA, Reduces storage costs and excessive search time, and Prepares the agency for audits. Why do we want to fill out the summary information on documents we create? Make someone responsible for the records program. Using this, state the decision rule, using the .05 significance level. 10 EASY WAYS TO IMPROVE RECORDS MANAGEMENT. Several key terms, phrases, and concepts in the statutory definition of records are defined as follows: (Taken from the Code of Federal Regulations Part 1222, Subpart A, Sec. These records document the activities of the Agency which future scholars may use to research the workings of the Environmental Protection Agency in the 1990s.To Foster Professionalism in Running the Business. Management directives announce detailed policies, programs, responsibilities, and procedures that are relatively permanent. A series is the basic unit for organizing and controlling your files. container? The United States government and persons directly affected by Air Force actions, Records that can be altered and have not been signed or officially released, Records that have been signed, officially released and cannot be altered. OpenStax - BIOL 2117: Intro to Microbiology -. We are also working to identify other sites providing . General Office Records Management and Operations Records Policy Records Health and Affairs Records Legislative Affairs Records Chief Information Officer Records Acquisition and Sustainment Records General IT Management Records DoD/DoDEA Schools and Institutions Records DITPR-DON provides a web-based system through which authorized users are able to view and update information about DoD IT systems Directives Management Resources Records, Reports,. DoD Instruction 5015.02, "DoD Records Management Program," February 24, 2015, as amended . Remove all mail control forms and receipts, envelopes, and memo routing or coordination slips, except those containing remarks of significant record value, by using the word "file" and the proper official's initials. hb```,iB cb$676xn37Qabw&`GYE"f]F .=_4p8`'%+x2w`}i O'~>-Xx2g0\k}9Y841p5.muO2=>`0ys|5X`qy 8\DtX=5NY(fMHb Citizenship And Immigration Services Ombudsman, This page was not helpful because the content, Internal Directives Strategy and Doctrinal Products. Ms. Mina is the supervisor for several DLA offices. : What is one of the duties of the Air Force Federal Liasian Office (AFFRLO)? 1222.12). A lock Who is the Air Force working with to establish archiving capabilities? outside directives. Ms. Mina is the supervisor for several DLA offices. The first chart contains the program management requirements performed at the program level to establish, manage, and oversee the RM program. accordance with the authority in DoD Directive 5134.12 and DoD Instruction 4140.25: The manual implements policy, assigns responsibilities, and provides procedures for the . t.GeI@mbcF`I:C)W&}jAqb=bff8S) pQ]}l\(caSQo[^m32V"n7cD^'_ . Who must monitor the e-file box and assist and or file the records in the box? Financial statements, surveys, and audit reports. After obtaining access to CROSS, utilize CROSS End User Guide. THIS RECIPROCAL STANDBY EQUITY PURCHASE AGREEMENT (this "Agreement") dated as of February 23, 2023 is made by and between YA II PN, LTD., a Cayman Islands exempt limited partnership (the "Investor"), and Lionheart III Corp, a company incorporated under the laws of the State of Delaware (the "Company"). Marine Corps Transition to Electronic Records Management (ERM), Click "SAVE-AS" and open on your system to access the .pdf, Quick Series Guide contain Electronic Records Management responsibilities for Commanders, CDRMs and Staff Section Record Managers, Quick Series Guide on Electronic Records Management for Commanders, Quick Series Guide on Electronics Records Management for CDRMs, Quick Series Guide on Electronic Records Management for Staff Section RMs. endstream endobj startxref Agency Records Officers manage and implement agency records management programs. \hline \text { Category } & \boldsymbol{f}_{\mathrm{o}} \\ National Archives and Records Administration General Records Schedule, current edition. Must be a Paid Member or a Free Trial Member to Access Content. What records relate solely to an individual's private affair? Who must approve a waiver to grant small volumes of 2- to 8-year retention records to be kept in the current files area? Contains Records Management Policy Matrix links, Contains Who, Where, What, When and Why (5 W's) about Capstone. DoD Instruction 5015.02, "DoD Records Management Program," DoD 5015.02-STD, "Electronic Records Management Software Application Design Criteria Standards," and DCMA Instruction 4501, "Administration," Paragraph 1.2.d. What type of record is created when the Air National Guard (ANG) is creating the records and the federal emergency management agency get involved and federal dollars are put towards the emergency, Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within. Every organization, public or private, needs a comprehensive program for protecting its vital records and information from catastrophe or disaster, because every organization is vulnerable to loss. How does AFRIMS ensure standardization and accuracy of every record series? hbbd```b``Y"$LH80i&_IV0 VSfO `D^$Wtxr@"@1 $4 Suppose the amount the federal government collects in personal income taxes increases, while the level of GDP remains the same. Email: DOTRecords@dot.gov. make copies of the record and file each copy in the applicable series, provides more reliable files service as long as excessive cross-referencing is avoided, So information can be retrieved promptly and efficiently, put the form in place of the removed record or folder, Includes destruction, salvage, and donation; transfer to the staging area or record center; and transfer to staging area or records center; transfer from one organization to another. To establish responsibilities and requirements for developing, implementing and maintaining an efficient and effective, NARA-compliant records management program at ED. Service needs. CROSS is a SharePoint tool designed to provide support to Command Designated Records Managers (CDRMs) in the development and maintenance of Records Management Program. What plays a vital role in managing and operating Air Force activities? (LockA locked padlock) The DoD Forms Management Program manages the program policy and procedures for the creation, coordination, control, revision, cancellation, and approval of forms within the DoD. Act as the single point of contact with the OFR. Part 4 - Sample Questions. The acronym ROT is a method for determining non-records. 0 \mathrm{~B} & 20 \\ CategoryfoA10B20C30D20\begin{array}{|cc|} What are the requirements for placing disposition control labels on a guide card? However, they should be helpful to the DoD department records management team and the DoD SAORMs in determining where attention is the most needed. To Foster Professionalism in Running the Business. What must you do if the disposition of the record cannot be determined in advance of the implementation of a directive because of unknown user and reference needs for the record? c. Evaluates the adequacy of applicable records disposition standards for the DLA records management program. b. SECNAV Manual M-5210.1, Department of the Navy, Navy Records Management Program, Records Management Manual, 16 November 2007 . Every person who works for the Agency is responsible for Agency Records. Take action to get the missing records or information included in the file or make a notation to show what part of the file is missing or where filed, if included in another series. J62 SUBJECT: Records Management (RM) Procedures Manual for Creating, Maintaining and Dispositioning the Defense Logistics Agency (DLA) Records. 0 hb```@6 Xc$!G+}\9eEz=&(+xJ)olp,b_fQpJ^_baRLLL6 Records management statutes, regulations, and guidance require that the head of the Agency: a. Question 3: What are your responsibilities? If you have trouble accessing any forms, contact us at: whs.mc-alex.esd.mbx.formswebmaster@mail.mil . (Adapted from Ten Business Reasons for Records Management in Information and Records Management: Document-based Information Systems, Robek, Brown, Stephens, 1995.). The decision logic tables are approved by the national archives and records administration. Welcome to Logtool, your federal logistics website resource. Non records do not have what kind of value? Volume 1 - Records Management, Disposition and Evaluation References: Refer to Enclosure 1 1. The majority of records generated by an agency are considered: Where are NARA approved record retentions found? (d) United States Code, Title 44, Chapter 31, Records Management by Federal Agencies (e) Code of Federal Regulations, Title 36, Chapter XII, Subchapter B (f) DoD Instruction 5015.02, "DoD Records Management Program," February 24, 2015, as amended (g) DoD 5015.02-STD, "Electronic Records Management Software Applications Design 6o4hh @H444xt0@R Finding 1: DLA RM directives do not list and define the roles and responsibilities for the RM Program Manager and the RM Program Management Office (PMO). The DLA Disposition Services will: (1) Provide Military Departments and Defense Agencies with disposition solutions and best value support for the efficient and timely RTDS or disposal of excess, surplus, and FEPP property. Ensures offices of records receive a staff assistance visit at least every 24 months, Ensures records custodians attend record management training, Maintains the office files plan and accountability for active and inactive records. categories. In accordance with the authority in DoD Directive 5144.02, this DTM: Establishes policy, assigns responsibilities, and provides procedures: Informacin detallada del sitio web y la empresa: hunzaguides.com, +923008504627, +925813457050, +923335044414, +923015044414, +923438926352 Hunza Guides Pakistan - Tours, Trekking & Expeditions Hold records clean-up days at least once a year. Listings of approved reports can be viewed on the Records, Reports, and Directives SharePoint Portal website. What are some of the responsibilities of the AFFRLO? A good records management program can help any organization upgrade its recordkeeping systems so that information retrieval is enhanced, with corresponding improvements in office efficiency and productivity. With help from you, we keep track of DoD and federal logistic websites. The Marine Corps directives management policy is found within MCO 5215.1K, and further guidance is contained with the Directives Review Process desktop guide and templates. Helps preserve those records that are valuable for historical or research purposes. The phases in the lifecycle of records are: Creation and receipt, maintenance and use, and disposition. How often should the records custodian review the file plan? agencies should arrange for offsite storage of copies in a facility not subject to the same emergency or disaster but still reasonably accessible to agency staff. 1200 New Jersey Ave, SE. Andrew Neil is a first class political interviewer but as a comedian, he is a dead loss. A consistently applied records management program can reduce the liabilities associated with document disposal by providing for their systematic, routine disposal in the normal course of business. What does your program do that needs to be documented? MCO 5215.1_ Marine Corps Directives Management Program 10. An employee transferring to another agency may take all their email records with them. 30 Sep/31 Dec - disposition instruction contains a year or 12 months or more. What are the approved methods to destroy physical records with sensitive or PII? This can be equally true in Government agencies. lack of provided related documentation, resources such as the Records Management Handbook and other guidance products are available for reference at the . What does the records disposition program consists of? What does an OPR use an Air Force Form 525, Records Disposition Recommendation, for? %PDF-1.6 % F 'V8Py h;MOLR7?c @:j3t74+\4o7X-;00ZG2p5A0 z ELECTRONIC RECORDS MANAGEMENT The document becomes a record and must be transferred to the shared drive designated for records to ensure proper lifecycle management. records in all media formats in accordance with DoD Directive 5105.64, "Defense Contract Management Agency (DCMA)," DoD Instruction 5015.02, "DoD Records Management Program," DoD 5015.02-STD, "Electronic Records Management Software Application Design . They are the ones you need to control. 369 0 obj <>stream What can you use if the official cross-referencing form is not available? If insects are found, eliminate them using a dry-base insecticide. endstream endobj startxref Responsive Support Services. Ceremonial Advancement policy announced in ACN 024/21. review the file plan to determine the inclusive series numbers to be placed on the drawer labels. Email: SMB HQMC RM OUTREACH, Administration and Resource Management, Headquarters Marine Corps, https://forms.documentservices.dla.mil/order/, Template for writing Marine Corps Bulletins, Template for writing a change transmittal for directives, ARDB Records, Reports, and Directives Management SharePoint Portal, Security Programs and Information Management, Information Personnel and Industrial Security, Human Resources and Organizational Management, Hosted by Defense Media Activity - WEB.mil. What is done when files expand to more than one drawer? It may or may not refer to loaned or seized materials depending on the conditions under which such materials came into agency custody or were used by the agency. MCO 5210.11_ Marine Corps Records Management Program 3. . Operated as part of the overall records management program, vital records programs preserve the integrity and confidentiality of the most important records and safeguard the vital information assets according to a "Plan" to protect the records. who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendation, to? How many disposition authorities (table and rule) are allowed per records series? In accordance with the responsibilities and authorities assigned by Executive Order (EO) 12344, codified at 50 USC sections 2406 and 2511 and to . Look at each type of record and decide why it is created and maintained. The record belongs to the government agency. https://forms.documentservices.dla.mil/order/Marine Corps Electronic Forms (MCEF) is also updated and distributed quarterly on CD-ROM along with Marine Corps Publications Electronic Library (MCPEL). Type 127 for the RecordGroup in Section 1. Phone: 703-695-6578 Business organizations implement records management programs in order to reduce the risks associated with litigation and potential penalties. You are responsible for ensuring the safety, timely availability, and proper retention and/or transfer of information in your custody. The act of recording is generally identifiable by the circulation of the information to others or by placing it in files accessible to others. Field Service Representative - Self Propelled/Rocket Artillery. What type of material is never entered into AFRIMS? Which of the following are not official records repositories for DLA records? (2) Oversees the effective implementation of the DoD materiel . What must Ms. Mina do before she leaves the agency? How does the records disposition program play a key role in the management of Air Force records? SE_~eJHVx& d6kc$CUR5~P?-tI=Iy1~54:{q~ kVmUhi=rm Phone: 703-614-2311 JKO Annual OSD Records and Information Manage, DoD Mandatory Controlled Unclassified Informa, Electronic Communications And E-mail manageme, Information Technology Project Management: Providing Measurable Organizational Value, Operations Management: Sustainability and Supply Chain Management, Service Management: Operations, Strategy, and Information Technology, FBLA intro to business procedures (online gui. %%EOF What is the Agency Required to Do? Question 1: Why Records Management? A .gov website belongs to an official government organization in the United States. By implementing an enterprise-wide file organization, including indexing and retrieval capability, managers can obtain and assemble pertinent information quickly for current decisions and future business planning purposes. These laws can create major compliance problems for businesses and government agencies since they can be difficult to locate, interpret and apply. the preparation and maintenance of the files maintenance and disposition plan, and files disposition control label. How do you destroy magnetic tapes or other magnetic medium? Reviews and complies with Standard Operating Procedures (SOPs) and Work Instructions (WI) in a timely manner, keeps training records updated accordingly and ensures timesheet compliance. Using the results from that problem, Offering records of enduring value for permanent preservation in the national archives. TITLE: DoD Directive 5015.2, "DoD Records Management Program" SUMMARY: This Directive: 1. 2. What should you do prior to filing a document if an attachment is missing? DoD Forms Management Program The Official DoD Website for DoD Forms . This includes creating appropriate records documenting meetings, conversations, electronic mail messages, telephone calls and other forms of communication that affect the conduct of official Agency business. RECORDS MANAGEMENT: Provides policy and procedural guidance on all aspects of the Marine Corps Records Management (RM) Program. advised that records on combat operations in Iraq and those of all major deployments are of historical value and must be preserved for future studies and analyses. 1d*GQ.Q6RxJ3DrUjKk'a+]Cvvx v.Cg+MFj. Changes HIGHLIGHTS are marked with asterisks. Subscribers will also be notified when active duty and reserve payslips are posted and of both scheduled and unscheduled outages affecting the Direct Access personnel system or the TPAX travel claim liquidation system. This Directive replaces AMS Directive 270.1, AMS REPLACEMENT Records Management Program, dated 11/8/93. fbC~|)|snp>b230i8s1``N89,@!H10V(c40 $`Mn Which of the following is not a cutoff period? Records Management Directive 0550.1 | Homeland Security Home News Publication Library Records Management Directive 0550.1 Records Management Directive 0550.1 Records Management Directive 0550.1 [undated] Collections Internal Directives Strategy and Doctrinal Products Keywords Privacy Topics Privacy Last Updated: 05/26/2022 Was this page helpful? If you have trouble accessing any forms, contact us at:whs.mc-alex.esd.mbx.formswebmaster@mail.mil. Why? What are the two categorized areas of disposition? endstream endobj 1953 0 obj <. Who is authorized to approve the permanent retention of records? Official websites use .gov Assume that actual volume in Bayou Divisions industry was 250,000 frames and its actual sale volume was 80,000 frames (as before). hbbd``b`$ H0y$b@,7QXm +$L@#n/_ ^ 3311 0 obj <>/Filter/FlateDecode/ID[<8CF26E11EAFC3249839E91213F8B47BA>]/Index[3293 27]/Info 3292 0 R/Length 93/Prev 641025/Root 3294 0 R/Size 3320/Type/XRef/W[1 3 1]>>stream g. Information system managers (program managers) are responsible for overseeing the creation and use of electronic records in keeping with federal regulations and Agency policy. Contains instructions on how to submit DITPR-DON Records Management (RM) tab requests. NARA and other major AOR areas such as Central Air Force (CENTAF). What must Ms. Mina do before she leaves the agency? Criteria Standards," and DCMA Instruction 4501, "Administration," Paragraph 1 . 1. How does the Air Force Records Information Management (AFRIMS) ensure standardization and accuracy of every records series? to identify the records filed behind it and to provide cutoff and disposition instructions for the records. Each of the following is a description of files cutoff except, physically stop adding records to a series. Business Hours: 8:00am-5:00pm ET, M-F. Retire long-term (10 years old or older) paper records to authorized federal record centers. XD`%0sS6s2\;L2VTk9vs!U% ]09&VbjLNhbnr"FteA|w@Q";"{fA4aa"4@D\.&k1FF u06.Zyh 5ZEh, This term covers materials not only actually filed or otherwise systematically maintained but also those temporarily removed from existing filing systems. 963 0 obj <> endobj For access to other forms, contact ARDB. 4. Placement is based on the needs of the office and is consistent. Be sure to affix more file folder labels to each additional folder and identify, on the label, the inclusive dates included on each of the file folders, the item number, series title, and the office of record. We strive to provide you with Total Asset Visibility (TAV) to empower you with timely and accurate information on the location, movement, status, and identity of your units, personnel, equipment, and supplies. Welcome to the Directives Division homepage. e. Develops Provides records management overview training, as required, to . Toggle navigation Directives Home. use more file folders as necessary. Army Records Management Directorate 9301 Chapek Road, Building 1458 Fort Belvoir, VA 22060-5527 andrica.d.dickerson.civ@army.mil joyce.luton2.civ@army.mil 571-515-0218 What is added to the file folder label when there is a retention period of one year or longer? what type of labels does the Air Force Records Information Management System (AFRIMS) print? FED LOG Federal Logistics Data 3. . ARCIS Account Request Form - A Form 13170. Complete all actionable items on the DLA Form 1937-Records Management Checklist for Employee Transfer or Departure. Expert Program Management. 587 0 obj <>/Filter/FlateDecode/ID[]/Index[574 25]/Info 573 0 R/Length 81/Prev 530337/Root 575 0 R/Size 599/Type/XRef/W[1 3 1]>>stream Despite decades of using various non-paper storage media, the amount of paper in our offices continues to escalate. Specific contract clause on safeguarding privacy material until it's destruction. What is reviewed when files expand to more than one drawer or files are filed in other locations to determine the inclusive series number to be placed on the drawer label? Mark each copy by circling the appropriate file code showing where the duplicate copies are filed, Cross-refrencing provides more reliable files service as long as. The Agency, its Program Offices, Staff, and Agents must: This is all we "have to do" in records management. Identify what documentation needs to be kept for each function you perform. (18) Conduct records management program evaluations at least every 2 years through surveillance or assessment. Phone: 703-614-2311, CROSS Support Budget (105-110) Management/Administrative Support (205 - 260) Financial Management (305 - 325) Equal Employment Opportunity (410) Employee Development and Utilization (501 - 590) Supplies, Services and Equipment (610 - 630) ";$ # Conserves office space and equipment by using filing cabinets to house only active records. Use Superior Corporation's trial balance and financial statements from the previous Work Together exercise. Degauss (neutralize the magnetic field or erase information from) or overwrite magnetic tapes or other magnetic medium. hbbd```b``"H&H=X$Ds$?{$]%}e&F nW~0 ) Records include all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value in them.

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dla records management program directives